Nicholas P. DiNatale, CPA -
Certified Public Accounting & Business Advisory

Business Resources - FAQ

Who can I consider an "independent contractor"?

This question has been on the minds of both IRS agents and employers for years, and after so much wrangling there are still no hard and fast rules in either direction. Finding an answer to this question will take some analysis, and may further depend on industry practices in your area. The answer will depend mostly on control: you have the right to direct what is worked on, the manner in which that work is performed, and the end result of that work. If you manage these attributes, or simply have the right to do so, your hire is most likely an employee. If your person in question funds their own operations, does not work exclusively for you and otherwise operates independently of your direction, this person is likely an independent contractor. The idea of control is key here, but often the line between the two is blurry. You should consult your tax advisor before making a choice in this area. The cost of an error is high as is evidenced by the recent actions against Microsoft, Inc.

Once a person is identified as an independent contractor, that person should fill out a form W-9 for your files, which will accumulate all of the information to prepare the necessary 1099-MISC form at the end of the year. Generally, any person or business entity who is not incorporated, and is paid in excess of $600 in a calendar year for services must be sent a 1099-MISC form by January 31 of the following year. There are penalties for not filing these forms on a timely basis. The forms can be purchased from your local office supply store.systems and procedures, send us a request.

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